XAVIER & KOH PARTNERSHIP
ADVOCATES & SOLICITORS
PERSONAL DATA PROTECTION NOTICE
(pursuant to section 7 of Personal Data Protection Act 2010)
Xavier & Koh Partnership, Advocates & Solicitors (“XK LAW”) is committed to protect your personal data and takes into consideration your rights in regards to collection, use and storage of your personal data. We treat the protection of your personal data as a high priority matter.
1. COLLECTION OF PERSONAL DATA
XK LAW collects and processes your Personal Data (including Sensitive Personal Data) and other information (collectively, “Personal Data”) in order to provide you our legal services (collectively, “the Services”).
We may collect your personal data directly from you when you liaise with us regarding our services (via website/electronic mail/telephone conversation/walk-in meetings) and/or during the course of business or transactions with you.
Your personal data may have otherwise been provided to XK LAW by an authorized third party such as your spouse, a company in which you are a director, an officer or a shareholder, or a partnership in which you are a partner for Services that these third parties have sought from XK LAW or have provided to XK LAW. In this context, the term “you” or “your” in this Privacy Notice extends to any individual whose personal data has been provided to XK LAW and/or has been collected when you enter into any commercial transactions with XK LAW.
The personal data that we collect and process may include the following:-
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Name, company name and job title
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Contact information including addresses, phone numbers and email addresses;
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History and details of legal suits/proceedings/claims/actions whether past, pending or current or contingent;
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Personal/financial information such as EA forms, date of birth, age, identity card number, monthly income, payments, income tax reference and branch and financial history; and
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Other information relevant to the Services.
In addition, we may also collect your sensitive personal data when you engage/appoint us for the Services which require the same. Sensitive personal data refers to data relating to your physical and mental health, political opinions, and religious persuasions. If we need to collect or process your sensitive personal data, we will obtain your explicit consent.
Please note that at times we may collect personal data of non-clients from you (e.g. your spouse or guarantor) when you engage/appoint us for the Services. If you provide us with such personal data, please obtain their consent for us to process their personal data prior to providing us with their personal data.
2. PROCESSING OF PERSONAL DATA
The personal data will be processed by us and/or our authorised agents for the following purposes:-
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to verify your identity;
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to communicate with you;
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to provide the Services to you;
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respond to your inquiries;
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for our day to day operation and administrative purposes including file management, billing and collection, audit, reporting, investigation etc;
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fulfillment of any regulatory / legal requirements / applicable laws;
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fulfillment of any advisory engagements and/or appointments entered into by you with XK LAW;
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such other incidental purposes as may be necessary for the fulfilment of our engagement by you.
Please note that it is necessary for XK LAW to process your personal data for the above purposes. If you wish to withdraw your consent for the processing of the above purposes, we will not be able to provide you with our services.
3. DISCLOSURE OF PERSONAL DATA
Please also be informed that in any situation and if required while exercising the purposes specified above XK LAW may disclose your personal data to the following parties:-
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any person/s directed by or consented to by you;
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any person/s required for the purposes of our legal engagement and/or legal transaction including but not limited to parties to suits, other advisors, financial institution, regulatory bodies etc;
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any person/s for the purposes of complying with legal and regulatory requirements;
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external data processors (any person/s who we may engage to process personal data on our behalf including data entry service provided, storage service provided, computer backup services, banks, financial institutions etc; and
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our professional advisors including tax advisors, auditors, financial management advisors, insurance brokers, legal advisors.